With the release of the new Centre Report in July 2016, we wanted to have some more information about the structure of the report and how we get the figures, to clarify some common queries we received from the old reconciliation report.
We hope you find this information page useful in answering any questions you have about the new report. However if you do have any other queries, feel free to get in touch - we'd be happy to help.
What is the Centre Report?
At the start of each month, we will send out the new Centre Report to all active database users and PIs - therefore there is no need to forward it to colleagues on BADBIR, as they will have received it, providing their database account is still active. It is automatically sent from our BADBIR email address; email@example.com. Feel free to reply directly to the email if you have any questions about the report.
The report contains information about your centre from the last full calendar month. When we sent it out in July, it was titled 'Centre Report - July 2016', but contained statistics based on data entered in June; this is the titling format we've chosen to keep for the sake of consistency. There are also some total figures based on the lifetime of your centre.
Below is a labelled example report to describe each section.
Where we get the data
The common queries on the old report centred around the number of participants registered that month. The discrepancy was between the number of participants consented and what we call 'valid' patients. For a patient to be valid, we need to have received the consent form, and if they're a biologic patient, the biologic drug details need to be entered at baseline.
This new report counts all patients, to make sure any delay in receiving consent forms and updating our records doesn't affect the recruitment count on this report for the month.
Likewise, the follow-up count includes those in the edit window (which we also do not usually deem valid until closed).
The outstanding query count is the same number you see when you log into the database. Previously it was possible for queries on invalid patients to show in the total even though they couldn't be viewed, so we've made sure they're not counted anymore.
The outstanding follow-ups should reflect what you see on the database too, on the 'Follow-ups that are currently due' link; scrolling down to the section titled 'Overdue'. These are follow-ups past their due date, that have not been entered or marked as 'Missed'. If there is not data to enter for these follow-ups, simply click into one and send us a message in the Feedback section stating no data is available for this period.
The number of missing ESIs also reflects the number on the database. ESIs can be downloaded from our ESI downloads page if you need a paper copy, but otherwise they are entered directly on the database after entering an adverse event.
The outstanding SAE query count is for urgent queries regarding serious adverse events, and is a subcategory of the main outstanding queries section. It helps us greatly when these queries are answered promptly!
The BADBIR 'Gold Standard'
We wanted to give a visual comparison between your data and what we deem to be a 'gold standard' so you can judge your performance against a model BADBIR centre. The graphs represent data taken from the last month. The PASI completion rate is the percentage of follow-ups entered that have a PASI in them. The DLQI & EuroQol completion rates are the percentages of follow-ups eligible for a questionnaire (ie. 1-6) that have the respective items present.
Our finance system is currently undergoing some housekeeping so we weren't able to show anything in this section in July. We're working on getting something in the next report to help you see the monetary value of follow-ups entered, and perhaps more importantly, follow-ups that could be entered!
Your To Do List
This section has our contact details for your reference, as well as a section which will vary on each report. Primarily it lets you know whether you have any outstanding consent forms or biologic drugs to enter, but if your centre is the top recruiter, has the lowest number of queries or the highest number of follow-ups entered, an encouraging statement will show in this section to let you know.
We're working on getting some more statements in here to congratulate centres on a wider range of achievements. Sometimes being the biggest doesn't mean being the best; and we want to recognise smaller centres who are doing great work just like the bigger ones.
The final section of the report has some quick reminders as to how the numbers are calculated, as well as a link to this page.